Portfolio fire risk assessments with ongoing action tracking

Overview

A managing agent responsible for a portfolio of residential blocks needed fire risk assessments carried out consistently across every building, with a way of tracking the resulting actions that didn't rely on filing individual reports away and hoping nothing slipped. We put in place a rolling programme of Type 1 and Type 3 fire risk assessments across the portfolio's common parts, with every finding feeding directly into an ongoing compliance record.

Scope of work

• Type 1 (non-intrusive) fire risk assessments across the portfolio's common parts
• Type 3 (intrusive) assessments where the construction of common parts required closer inspection
• Findings recorded directly into an ongoing compliance record for the client, rather than delivered as standalone reports

Challenges identified

• Coordinating access and scheduling across a multi-building portfolio without disrupting residents
• Maintaining a consistent standard of assessment across blocks of varying age and construction
• Turning raised findings into action the managing agent could actually track and close out, not just a static report on file

Recommendations delivered

• A prioritised, risk-ranked action schedule for each block, rather than an undifferentiated list of findings
• Clear review dates set for every assessment so nothing falls out of date unnoticed
• Documentation structured to be audit-ready if requested by residents, insurers or enforcing authorities

Outcome

The findings fed directly into an ongoing compliance record, giving the managing agent a single, prioritised action schedule across the portfolio and audit-ready documentation for every block — with review dates scheduled so the programme keeps pace with the portfolio rather than needing to be restarted from scratch each cycle.